An alternative to QuickBooks Online

If you are looking for an alternative to QuickBooks Online, Matrix is Australian accounting software that keeps a real double-entry ledger — GST, BAS, invoicing, bills and bank reconciliation — with a CRM and project boards in the same product, priced per business rather than per user.

Try Matrix free Matrix vs QuickBooks Online, in full

What changes when you move from QuickBooks

Unlimited users on every plan. QuickBooks caps users by plan, from 1 to 25.
Inventory, projects and fixed assets on every plan. QuickBooks includes inventory and projects from Plus, and fixed assets on Advanced.
A CRM with a sales pipeline, deals and activities, on the same contacts as your books.
Kanban project boards for planning work sit beside the accounts.

Capability	Matrix	QuickBooks Online
Users	IncludedUnlimited users on every plan	PartlyCapped by plan, 1 to 25 users
Pricing	IncludedPer business, never per user	IncludedPer company
Bank transactions	PartlyStatement import (CSV, OFX, QIF); live feeds coming	Included
Bank reconciliation rules	Included	Included
Invoices, quotes and reminders	Included	IncludedRecurring invoices from Essentials
Bills and supplier payments	Included	Higher plansEssentials and above
GST and BAS preparation	IncludedCash or accrual, with BAS workpapers	Included
Lodge BAS to the ATO	ComingBusiness Pro	Included
Payroll	Higher plansBusiness Pro: pay runs, leave, timesheets, rosters and awards; no Single Touch Payroll	Paid add-onPer-employee fee
Multi-currency	Included	Higher plansEssentials and above
Inventory	Included	Higher plansPlus and Advanced
Projects and job costing	Included	Higher plansPlus and Advanced
Fixed assets and depreciation	Included	Higher plansAdvanced only
CRM: pipeline, deals and activities	IncludedBuilt in, same contacts as the books	PartlyCustomer management; lead management from Essentials
Project boards	IncludedKanban boards for planning work	Not confirmed
Public API	ComingBusiness Pro	Included

QuickBooks Online's features are from Intuit Inc.'s own website, checked on 27 September 2026. Plans and features change, so please check with Intuit Inc. before you decide. Not confirmed means we couldn't confirm it from their published information, so we make no claim either way. Spotted something out of date? Tell us and we'll fix it.

Moving your books to Matrix

Bring your chart of accounts

Import it from a CSV file. Matrix matches the columns, skips accounts you already have, and adds the right prefix to codes that need one.

Start from your balances

Enter your opening balances, and the invoices and bills still unpaid on the day you move, so nothing owed is lost between the two.

Check it agrees

Matrix produces a reconciliation report showing everything agrees before you start, and your whole team signs in at no extra cost.

Frequently asked questions

How do I move my books from QuickBooks to Matrix?

Choose a date to switch — the start of a month or quarter is easiest. Import your chart of accounts from a CSV file, then enter your balances and the invoices and bills still open on that date; there's no need to re-enter history. Matrix produces a reconciliation report showing everything agrees before you start.

What does QuickBooks do that Matrix doesn't yet?

QuickBooks lodges your BAS straight to the ATO and its payroll includes Single Touch Payroll. Matrix prepares the BAS with workpapers, with lodging coming on Business Pro, and its Business Pro payroll doesn't include Single Touch Payroll.

Is there a limit on how many people can use Matrix?

No. Every Matrix plan includes unlimited users, priced per business rather than per person.

Sources

QuickBooks Online is a trade mark of Intuit Inc.. Matrix is not affiliated with, or endorsed by, Intuit Inc..

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