Matrix
Payroll that posts to your books
Pay your people from the same system that keeps your books. Every pay run posts its own journal, charges labour to the right job, and leaves wages, tax and super owing in accounts that reconcile.
A café owner at the counter after close, a laptop open to a Matrix pay run listing five staff with their hours, gross pay, tax and net pay, and a 'Finalise' button.
Pay runs that post their own journal
Leave, timesheets and rosters
Award minimum rates checked
Payslips your staff can see themselves
Pay runs, payslips and the bank file
Pay weekly, fortnightly or monthly. Matrix drafts the run from each employee's pay, timesheets and approved leave; you check it and finalise, and the journal posts in the same step. Payslips go by email as PDFs, and the bank file pays everybody at once.
- Salaried, hourly and casual employees
- Salary sacrifice, allowances and deductions
- Off-cycle runs between regular ones
- ABA file for your bank
- A finalised run is reversed, never edited
A payslip PDF on a phone: earnings, tax, super and leave balances, with the business's name at the top.
Leave that looks after itself
Annual, personal and long service leave accrue on the hours actually paid. Staff ask for leave, you approve it, and the next pay run pays it — with leave loading on its own line.
- Accrual on ordinary hours paid
- Leave requests and approvals
- Leave balances on every payslip
- Leave liability report
A leave calendar for a small team, with two approved requests in green and one waiting in amber.
Timesheets, rosters and jobs
Build next week's roster, publish it, and turn it into timesheets. Approved hours pay the people paid by the hour, and every hour on a job is charged to that job's costs automatically.
- A weekly roster with clashes and leave shown
- Timesheets drafted from the published roster
- Overtime and penalty rates on each line
- Labour costed to projects as it is paid
- A job's hours invoiced to its customer in one step
A weekly roster grid: employees down the side, days across the top, shifts as coloured blocks, and a warning icon on one shift that clashes with approved leave.
Award rates from Fair Work
Matrix loads modern award rates and penalties straight from the Fair Work Commission's pay database. Place an employee on their award and classification, and Matrix warns you before you pay them less than the minimum for that day.
- Rates and penalties from the Fair Work Commission
- Minimum rate checked on every pay run
- Penalty rates suggested on timesheets for you to confirm
An employee's record showing 'General Retail Industry Award — Level 1, full time' with the minimum hourly rate beside their own rate and a green tick.
Super, tracked to the day
Every pay run works out super guarantee and salary sacrifice, and Matrix tracks each contribution against its Payday Super due date — so you see what is owed, what is late and what has been sent before it becomes a problem.
- Due dates under Payday Super
- Batches for your clearing house as a CSV file
- Rejected contributions re-issued
- Super payable reconciled to the ledger
Finishing up and reporting
When somebody leaves, Matrix works out their final pay — the days since they were last paid and their unused leave, with its loading. Payroll reports and your BAS read the same figures as the ledger.
- Final pay with unused leave paid out
- Termination payments by tax component
- Payroll activity and liability reconciliation
- W1 and W2 on your BAS
A portal for your staff
Invite employees to Matrix with access to their own pay alone — or give them a sign-in yourself, with a temporary password they change the first time. They see their payslips, leave balances and published shifts, and ask for leave themselves — and see nothing of the books.
- Their own payslips, and nobody else's
- Leave balances and requests
- Their published shifts
Frequently asked questions
Does Matrix payroll include Single Touch Payroll?
No. Matrix does not report pay to the ATO through Single Touch Payroll. Australian employers must report each pay run through STP, so you will need an STP-enabled service alongside Matrix.
Does Matrix work out PAYG withholding?
Matrix calculates withholding with the ATO's formula once the tax tables for the year have been entered and checked. Until then you enter the tax withheld on each payslip, and the payslip says why.
Which plan includes payroll?
Business Pro. There is no charge per employee.
Can I use payroll outside Australia?
Yes. Pay runs, leave, timesheets and rosters work anywhere; PAYG withholding, the TFN declaration and super apply to Australian businesses only.
Also in Matrix
Try Matrix free for 30 days
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